Overview:
This article covers how a Building manager can create a Facility which can then be booked by a resident through the app or by a building manager through the portal.

How to create a Facility:

Step 1: Starting from the left navigation bar head to Settings > Facility 


Step 2: Once you are in the Facility settings page press 'Create Facility' on the righthand corner, which will open up a side modal.


Step 3: With the side modal now open, you can start filling in all the General details for this facility.


Step 4: Set up the availabilities for this facility. Building managers can configure availability for each facility or amenity. Availability can be defined in two ways: Days or Time Slots, depending on the booking needs of your site.


Day-Based Availability

Use Day availability when the facility is available for full-day bookings. This setup is ideal for amenities that can be booked on a per-day basis. Users will only see the option to book for the entire day. No specific start or end time is required.


Time Slot-Based Availability

Use Time Slots when you want to allow bookings within specific hours of the day. You can define either a single time slot or multiple time slots per day (e.g., 7:00 AM–11:00 AM, 1:00 PM–9:00 PM). Each day can have a unique schedule, and you can add or remove time slots as needed. This allows for more granular control over bookings.


Tip: Click copy icon to copy over the time slots of a specific day to other days so you don't need to manually re-enter them




Step 5: Choose to enable or disable bookings for each facility and configure how residents can book.

Use the toggle to allow residents to book the facility via the connecX app. Read this articles for more information booking types


Booking Options
Definitions
Fixed Time Slots

Enabled: Bookings follow fixed durations based on the time slots.

Disabled: Bookings can span any available time range.

Approvals

Choose whether bookings require manager approval or are auto-approved.

Booking Notes

Allow or disable residents from adding notes to their bookings.

Break TimeSet buffer time between bookings
Max DurationSet the maximum length of time a resident can book a facility in a single booking
Booking Window

Set how far in advance residents can book (e.g. 30 days ahead).

Booking Restrictions

Limit bookings to one per unit.

Notify on Completion

Choose whether to send an email when a booking ends.


Step 6: Once all the settings have been configured, click save.

Note: If you require Access Control or Payments please refer to the following support articles:
iPassan Access Control
Salto Access Control
Payments